Health and Safety Officer

EF Academy-International Boarding Schools | Part-Time | Mid-Senior Level | General Management & Administration

Oxford, United Kingdom



Job Description: August 2020

Part-time Health and Safety Officer 0.5



EF Academy Oxford is a sixth-form college for around 180 international students studying A-levels or the IB Diploma. It is set on a beautiful campus close to the centre of Oxford over two compact sites on Pullen’s Lane.


Cotuit Hall is the EF Academy main site. It occupies over 2 acres and comprises student residences, and various other buildings for students and staffHealth and Safety for the Cotuit Hall site is managed exclusively by the EF Academy Health and Safety Officer.


Cherwell is a teaching building on the EF Language School site, where EF Academy students have their classrooms and laboratories. Cherwell is also where the school cafeteria is located. Health and Safety on the Cherwell site is essentially managed by the Language School with support and input from EF Academy.


Previously, the Health and Safety Officer role at EF Academy Oxford was part of the full-time Campus Manager role. As a result of a recent re-organisation occasioned by the promotion of the Campus Manager to Estates Manager of large independent boarding school, we now wish to appoint a designated part-time Health and Safety Officer.










The role and its responsibilities


The role


To ensure the effective and efficient management of all Health and Safety and Fire Safety matters, including

  • policy implementation
  • monitoring, inspection, and recording
  • risk assessment
  • the delivery of training
  • the promotion of a positive Health and Safety culture
  • liaison with contractors who deliver Health and Safety services


Contract and hours


  • Part-time: 20 hours a week over 2 and a half days a week, with the exact times by agreement


  • Fixed-term (2 years): August- 31 August 2022


The Health and Safety Officer reports to



  • The Operations Manager (who reports to the Deputy Head Pastoral for campus-related matters)


Indicative responsibilities


  • Review, evaluate, develop, implement, and manage EF Academy’s Health and Safety (H&S) policies and procedures, ensuring that they are fit for purpose and comply with all relevant legislative requirements and HSE ACoPs.


  • Ensure that H&S policies are adhered to across the school through regular audit, inspection, and other monitoring methods (e.g. PAT testing, LEV compliance, Science Faculty H&S compliance)


  • Conduct regular internal and external site inspections to ensure that safe systems and processes are in place, with risk control hierarchy methods, and implement appropriate actions as necessary.


  • Take specific responsibility for Fire Safety on the Cotuit site, ensuring compliance with e.g. fire alarm tests, drills, extinguisher checks and maintaining appropriate records. On the Cherwell site, Fire Safety centres on internals and procedures.


  • Ensure that appropriate H&S risk assessments are carried out across the School, actively advise staff with risk assessment responsibilities, and more generally advise staff on H&S matters.


  • Oversee H&S matters in connection with school events and all student visits and trips.


  • Maintain a central register of on-site risk assessments and off-site activities risk assessments and ensure regular review as required.


  • Ensure that the First Aid Policy is compliant, First Aid kits are properly equipped, and sufficient staff are trained as First Aiders.


  • Investigate and record incidents, accidents and near-misses, and report as appropriate, and submit RIDDOR reports.


  • Initiate and deliver, or organise and coordinate, delivery of appropriate H&S training for staff and students as necessary for legal compliance.


  • Maintain H&S training records and ensure that training is renewed as appropriate.


  • Initiate and provide H&S advice and guidance to staff and school visitors (e.g. contractors).


  • Manage and monitor contracted work relating to H&S (e.g. plant inspection, electrics, fire safety, water hygiene [including Legionella management], pest control, roof safety, CCTV, tree management), and ensure appropriate records are maintained.


  • Assist the Operations Manager in all H&S issues relating to maintenance and projects.


  • Chair the EF Academy H&S Sub-Committee and attend the EF H&S Committee (chaired by the EF Language School) and any other H&S-related meetings


  • Manage external inspections from the ISI (PFE) or other statutory inspection bodies.


  • Carry out all administration associated with the role, including delegated budgets.


  • Carry out any reasonable requests by the Head of School that are part of a H&S remit.








Person Specification








Qualifications and experience



National General Certificate in Occupational Health and Safety


  • Relevant experience


  • A sound understanding of Health and Safety issues, including Fire Management and Risk Management


  • Experience of delivering Health and Safety training




National Diploma in Occupational Health & Safety


  • Fire Manager Certificate


  • Experience of working in a similar role in a school or similar







Skills and personal attributes


  • Strong communication and interpersonal skills


  • Strong written communication and report writing skills


  • Strong planning and organisation skills


  • Strong presentation and training skills


  • Takes a systematic and analytical approach


  • Problem solver


  • Goal-orientated


  • Sound ICT skills


  • Self-starter


  • Team-player


  • Good attention to detail






EF Academy is committed to a safeguarding culture in which its students can thrive.


All candidates must undergo an enhanced DBS check and further safer recruitment checks as appropriate to ensure their suitability to work in a school environment.


All staff are expected to promote and safeguard the welfare of students and must adhere to the school’s Safeguarding Policy and Code of Conduct.


If, in the course of carrying out the duties of the role, the Job holder becomes aware of any actual or potential risks to the safety or welfare of students in the school s/he must report any concerns to the Designated Safeguarding Lead (DSL) or to the Head of School.





  • EF has a stakeholder pension scheme.
  • Lunches are included during working days.
  • 25 days holiday per year plus Bank Holidays.












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EF-Oxford-Cotuit Hall
Cotuit Hall, Pullens Lane
Oxford, OX3 0DA
United Kingdom

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